A Procurement Administrator is required to effectively manage centre-led procurement and contract processes by providing a high level of administrative support as a first point of contact and liaison for staff and stakeholders.
Working within the People and Finance Division you will provide core support and strategic services in finance, human resources, business planning and reporting, portfolio management and procurement.
The Procurement function supports the achievement of the corporate strategy by ensuring the provision of excellent procurement compliance services through implementation of Parks Victoria's procurement operating principles.
The main responsibilities include (but not limited to):
Ensure accurate entry of contracts & agreements into Parks Victoria contract administration system
Manage the various procurement email in-boxes and work with colleagues to action queries
Manage the secretariat duties for procurement governance boards and groups as required
Lead the user administration and user registration process for the procurement platform
Manage the Electronic Tender Box process
Lead and manage the supplier set up process (including organising payment details in consultation with Accounts Payable)
Maintain the Procurement pages and the intranet - ensuring information and documents are up to date
Register and return Contract Securities (and associated tasks)
Produce reporting and document contract renewals, changes and expiry
Drafts communications documents including training material and presentations
Provides advice on and completes routine matters requiring the application of procurement procedure and other organisational policies
Administers the exemption approval process and provides regular reporting on submitted exemptions for the consideration of the Executive Management Team, Chief Financial Officer and Senior Procurement Manager
Provides advice and instruction on how to use of the Buying for Victoria website and use of the Vendor Panel.
The successful candidate will have the following qualifications and experience;
Demonstrated experience of providing administrative support within a procurement function
Excellent customer service skills, good verbal and written communication skills, with a motivated and enthusiastic attitude to problem solving
Proven ability to work in a team environment, support team members, ability to follow and apply processes, policies and procedures and to demonstrate initiative to communicate potential opportunities for improvement in seeking efficiency and best practise
Ability to effectively manage and prioritise competing tasks
A current employee Working with Children Check or ability to obtain
If you are a motivated procurement administrator and have the above skills don't hesitate, and apply now!
