Position Overview:TP Human Capital is seeking a skilled Personal Assistant to join our client's team in Townsville for a permanent position. This role is essential in ensuring the smooth operation of the office by providing comprehensive support to the Directors and managing front reception duties. As part of the administration team, you will coordinate executive tasks, maintain confidential information, and assist with various office functions to support the Directors overseeing strategic and operational initiatives.Hours: 37.5 hours per week (Monday to Friday, 8:30 am to 5:00 pm)Pay Rate: Ranging from $75,000 to $85,000 per annumKey Responsibilities:Provide personal assistance to three Directors, including managing their diaries, appointments, and travel arrangements.Organise and coordinate events, including employee gatherings and catering needs.Prepare and proofread reports, briefing notes, memoranda, and correspondence.Assemble and research information as requested by the Directors.Maintain confidential files and documents.Oversee the administration of the Directors' offices.Coordinate with other employees on matters related to the Directors.Manage meeting arrangements and provide relevant information to the Directors.Maintain and order office supplies and services.Provide general IT support, including assisting with meeting room bookings and connecting devices.Undertake front reception duties, including welcoming visitors and answering phone calls.Process incoming and outgoing mail and maintain filing systems.Support the office with general administrative tasks such as managing timetables and room bookings.Qualifications & Experience:Certificate III in Business Administration or similar (preferred).Previous experience in a personal assistant or administrative role, preferably in an Executive Assistant capacity (preferred).Experience working effectively in a team environment.Knowledge & Skills:Proficiency in Microsoft Office Suite and Google Workspace, with strong Excel skills.Attention to detail and high accuracy in work.Strong organisational and time management skills with the ability to prioritise tasks.Professionalism and ability to maintain confidentiality.Commitment to continuous improvement and development.Personal Attributes:Positive attitude and contribution to the office's image and community.Commitment to safety and health at work.Demonstrated teamwork and quality practice commitment.Proactive and dedicated to supporting the office and its initiatives.Applications: To apply for this position please click "Apply Now" below.For confidential discussions please contact Grace at TP Human Capital on 07 4447 1400.
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