**Job Title:** Online Personal Assistant
**Company:** Alliance Data Systems
**Location:** Canberra, Australian Capital Territory, AU
**Job Type:** Part-time
**Seniority Level:** Associate Level
**Years of Experience:** 3
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### Job Description
Alliance Data Systems is seeking a highly organized and motivated **Online Personal Assistant** to support our team. This is a part-time position that will allow for flexible working hours, perfect for someone who thrives in a dynamic environment and is passionate about providing outstanding administrative support.
### Key Responsibilities
- **Administrative Support:** Manage calendars, schedule meetings, and coordinate travel arrangements for team members to ensure seamless operations.
- **Communication Management:** Facilitate effective communication by screening phone calls, responding to emails, and handling correspondence on behalf of management.
- **Data Management:** Maintain and organize records, databases, and filing systems, ensuring that all information is accurate and easily accessible.
- **Project Coordination:** Assist in planning and executing various projects. This includes setting timelines, organizing resources, and ensuring projects are completed efficiently.
- **Research and Analysis:** Conduct research on various topics as needed, summarizing findings and preparing reports to aid in strategic planning.
- **Client Engagement:** Develop and maintain relationships with clients, handling inquiries and providing support to enhance customer satisfaction.
- **Strategic Planning Support:** Contribute ideas and insights toward the strategic planning process, helping to identify opportunities for growth and improvement.
- **Financial Management:** Assist with tracking expenses and managing budgets for projects, ensuring all financial records are accurate and up to date.
### Requirements
#### Experience:
- A minimum of 3 years of administrative or personal assistant experience, preferably in a corporate environment.
#### Skills:
- **Persuasive Communication:** Ability to articulate ideas clearly and persuasively, both verbally and in writing, to effectively influence stakeholders and clients.
- **Strategic Planning:** Experience in developing and implementing strategic plans that align with organizational goals and objectives.
- **Technical Proficiency:** Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook) and experience with online collaboration tools (e.g., Trello, Slack, Asana).
#### Personal Traits:
- **Driven and Motivated:** A self-starter with a positive attitude who is eager to achieve results and contribute to team success.
- **Detail-Oriented:** Strong attention to detail, ensuring accuracy in all administrative tasks and communications.
- **Adaptable:** Ability to thrive in a fast-paced environment and manage multiple tasks effectively.
#### Additional Requirements:
- Strong organizational and time-management skills.
- Confidentiality and professionalism when handling sensitive information.
- Ability to work independently while also being a team player.
### Benefits
- **Life Insurance:** Comprehensive life insurance coverage to provide peace of mind for you and your loved ones.
- **Free Accommodation:** Assistance with accommodation arrangements to support your work-life balance while working with us.
- **Training & Professional Development:** Opportunities for continuous learning and growth through training programs and development initiatives.
### Working Environment
At Alliance Data Systems, we foster a working environment that encourages autonomy and independence. We trust our employees to excel in their roles and provide the necessary support for their personal and professional development.
### Application Deadline
Please submit your application by **October 10, 2024**.
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**Equal Opportunity Employer Statement**
Alliance Data Systems is an equal opportunity employer. We are committed to fostering an inclusive workplace where diverse backgrounds, perspectives, and experiences are valued. We welcome applications from individuals of all walks of life and encourage applications from all qualified candidates.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
