**Job Title:** Online Administrative Associate
**Company:** Simon Property Group
**Location:** Canberra, Australian Capital Territory, AU
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience Required:** 2
**Job Description:**
Simon Property Group is seeking a dedicated and dynamic Online Administrative Associate to join our team in Canberra. As an industry leader in retail real estate, we strive to provide exceptional service to our clients and tenants. The ideal candidate will demonstrate resilience and reliability in a fast-paced online environment, supporting our administrative operations and contributing to our overall business success.
**Key Responsibilities:**
- **Administrative Support:** Provide comprehensive administrative support to management and other team members to ensure smooth operational flow. This includes managing correspondence, scheduling meetings, and maintaining organized electronic and paper files.
- **Online Communication:** Serve as a primary point of contact for online inquiries, ensuring timely and accurate responses to questions from clients, tenants, and internal stakeholders using various communication platforms.
- **Project Coordination:** Assist in coordinating projects and initiatives within the organization, including but not limited to scheduling, monitoring timelines, and facilitating communication among team members.
- **Data Management:** Accurately enter and maintain data in database systems, ensuring the integrity and security of all information. Prepare reports as needed for management review and decision-making.
- **Document Preparation:** Create and edit documents, presentations, and other materials to support the team's projects. Ensure that all materials are professional and adhere to company standards.
- **Policy Compliance:** Help ensure compliance with company policies and procedures by consistently following protocols and providing guidance to other team members.
- **Resource Utilization:** Efficiently utilize company resources to maximize productivity and minimize costs. This includes managing office supplies, equipment, and vendor contracts as necessary.
**Requirements:**
- **Experience & Education:**
- Minimum of 2 years of administrative experience, preferably in a corporate or real estate service environment.
- Bachelor's degree in business administration or related field preferred but not required.
- **Personality Traits:**
- Resilient: Ability to manage stress and adapt to changing priorities while remaining focused and productive.
- Reliable: Demonstrated commitment to meeting deadlines and following through on tasks without constant supervision.
- **Soft Skills:**
- Presentation: Strong presentation skills with the ability to create compelling materials that engage audiences.
- Project Management: Proven skills in project management, including planning, executing, and closing projects effectively and within deadlines.
- **Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and online collaboration tools.
- Familiarity with project management software and customer relationship management (CRM) systems is a plus.
- **Communication Skills:**
- Excellent verbal and written communication skills, with the ability to convey information clearly and effectively to various audiences.
**Benefits:**
- Paid overtime for eligible hours worked.
- Employee discounts on a variety of products and services.
- Visa sponsorship options available for qualifying candidates.
- Opportunities for unlimited personal and professional growth within the organization.
**Working Environment:**
Simon's Property Group is committed to fostering a supportive and inclusive workplace. We provide opportunities for unlimited personal and professional growth, including training and development initiatives designed to enhance your skills and career trajectory.
**Application Process:**
Interested candidates are encouraged to submit their application by **October 10, 2024**. Please include a cover letter detailing your qualifications and a current resume.
**Equal Opportunity Statement:**
Simon Property Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
