Office Manager

SC1 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to an administration position.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Demonstrated capacity to develop procedures and guidelines relating to the work area.
SC5 A commitment to professional learning and growth for both self and others.
Role An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.
Maintain and update office records, enrolment data, diary records, and basic written records.
Manage the design and production of school publications and documents.
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school.
In consultation with the principal, determine and manage work priorities within the school office.
Develop and implement strategies to ensure effective administration procedures.
Coordinate the implementation of requisitioning, purchasing and issuing procedures.
Manage client reception and office operations.
Liaise with school staff in regard to support requirements.
Manage promotional communication that profiles the school in print and digital media.
Undertakes VASS and/or VET administration support.
Supports the first aid facilities and assists in delivering first aid to students.
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******.
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx .
Location Profile Sunbury Primary School can trace its origins to 1869 as the first school in the local area. It was relocated in 1999 to Jacksons Hill on the southern boundary of the township of Sunbury, located approximately 35 kilometres northwest of Melbourne, within the city of Hume.
The school explores a range of classroom structures (i.e. composites) based on cohort enrolments. Specialist programs operate to support school priorities and include The Arts, Physical Education, STEAM, Languages - Japanese and Food Technology as part of the Stephanie Alexander Kitchen Garden Program. To further support student learning the school is involved in various networks with a focus on teaching excellence. The School Family Occupation index of the school is 0.25.
The school is housed in refurbished, heritage-listed bluestone and weatherboard buildings. Children access school facilities that include traditional classrooms, specialist art and music facilities, library, hall, STEAM Centre and kitchen facilities and an extensive kitchen garden. Landscaped grounds feature historically significant trees. The playground facilities include an oval, soccer field, basketball court, passive recreation areas and play equipment including an industrial playground matched to the different physical and social stages of development. The school has recently completed a capital works project which delivered two additional purpose built buildings that were completed in May 2021.
Teachers work within Professional Learning Communities with a focus on improving student outcomes through collaborative practices, reflection and feedback. Within the Action Inquiry Cycle teams diagnose student learning needs to plan, implement and evaluate teaching responses to an identified problem of practice. PLCs at Sunbury Primary School are focused on continuous improvement by linking the learning needs of students with the professional learning and practices of teachers. In 2019/2020 Sunbury Primary School was identified as a PLC Link School. Over the past 5 years, team-based coaching is in place to support identified key improvement strategies and is focused on building the capacity of educators and promoting collective efficacy.
The school has continued to strengthen its inclusive education and wellbeing processes. The school's Response to Intervention Framework details the supports and strategies identified at each tier, with adjustments documented in Individual Education Plans, Wellbeing Support Plans and/or Behaviour Support Plans in partnership with parents/carers and other support staff and external providers.
Our current staffing profile comprises a Principal and an Assistant Principal. Our Teaching and Learning Leadership Team is comprised of 1 Leading Teacher (Teaching and Learning Coach) and 1 Learning Specialist and PLC Instructional Leaders within each team. Our Wellbeing and Inclusions Team is made up of 1 Inclusions Coordinator, 1 school-based psychologist and 1 Mental Health and Wellbeing Leader. These two teams support our 25 teachers (18.91 EFT), 6 classroom-based Education Support staff, and 6 non-teaching Education Support staff.

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