Office Manager/ Daily Organiser: Full-Time, Ongoing

Selection Criteria
SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated capacity to develop procedures and processes relating to the work area.

SC3 Demonstrated high level oral and written communication skills, and ability to work with a range of stakeholders in a calm, professional and diplomatic manner.

SC4 Possess the technical knowledge and expertise relevant to the position, and be adept at working with technology.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area and to initiate ideas to create an efficient, productive administrative environment.

SC6 Willingness to embrace the college's values and demonstrated capacity to work positively and collaboratively in a dynamic, innovative and open environment.

Role
[Attendance requirement for this position]

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field, seeking to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided, but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services provided to students but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities
This position will play a key role in the college's early team, representing the college as the community's first port of call for enquiries and information in relation to the college.

The successful applicant will be positive, supportive and enthusiastic, with excellent administrative, interpersonal and communication skills. They will ensure that all community members feel welcomed into the college and will handle sensitive information and interactions with diplomacy and patience. They will have a sound understanding of, and commitment to, the college's values and will demonstrate these through their language, behaviour and attitude.

As the college is expected to grow rapidly, a desire to learn and the willingness to be flexible and adaptable in work practices will be required. The successful applicant will use CASES21, Google Workspace and the school's preferred online management system, and will be comfortable working in a predominantly online, paperless environment. Applicants will be supported to undertake opportunities for training, professional learning and skill-based development as needed in the role.

Office Management:

Preparing the office for each day of business.

Supporting students, staff and community members with enquiries.

Maintaining student information and keeping an updated/accurate database on CASES21 and Xuno.

Attendance management, working with the student team to maintain accurate attendance records.

Student device management and support.

Emergency management support.

Student CENSUS and organising data.

Event management and support.

Replenishing office and first aid supplies.

First aid support.

Maintaining a tidy and organised office space.

Daily Organisation:

Perform daily organisation duties and support with the coordination of daily school operations, including scheduling and staff replacements.

Offer timetable support.

Organise casual relief teacher packs: assigning laptop, keys, handbooks, timetables etc.

Manage casual relief teacher inductions.

Roles and responsibilities included are typical of the work required but this list is not exhaustive; other duties will be at the direction of the Principal team and Business Manager.

Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ****** .

Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

Child Safe Standards Policy .

DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Department Values Overview .

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at HR Web .

Location Profile
Port Melbourne Secondary College is a new 7-12 school, located in the heart of Melbourne. Situated in the new Fishermans Bend precinct, the college is in its early stages of development and opened with its first Year 7 cohort in 2022. Housed in a state-of-the-art building with exceptional facilities, the college has a focus on design thinking for innovation, with purpose built Science, Arts and Technology spaces equipped to support this approach to education.

The four college values - Character, Relationships, Endeavour and Excellence - form the foundation for our actions, language, attitude and behaviour, and college staff embrace and model these values in all areas of their work.

This is an opportunity to be part of the early team who will be integral in establishing the college's positive culture and collaborative, innovative approach to learning.

The successful applicant will be a positive, enthusiastic, team-focused, flexible and hardworking individual who relishes the opportunity to learn and be challenged to achieve their potential. They will work in a dynamic, vibrant and supportive school community, where growth and development are celebrated, enthusiasm and ideas are welcomed, and all are supported to excel.

Port Melbourne Secondary College is seeking applications from exceptional candidates for the position of: Office Manager/Daily Organiser.

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