Records Management & Document Control (Administration & Office Support)Full timeAbout C4i Pty LtdC4i Pty Ltd (C4i), an entity of Frequentis, designs, manufactures and integrates mission-critical Voice Communication Systems and solutions for clients all over the world. For over 30 years, C4i has created customised communications solutions for the high-end Defence trusted supplier market with specific focus on the US, Australia, UK, and allied markets.C4i is a global leader in Voice Communications in the defence industry. As a small to medium sized technology company based in Melbourne, Australia, we develop leading technology for mission-critical customers worldwide. Our systems are used in control centres and command posts in more than 39 countries, making an important contribution to international safety.At C4i, our focus is on our people. We strive to ensure that our employees are supported, challenged, and respected. To create a cohesive team and productive shared working environment, we value honesty, transparency, and mutual respect above all. In this environment, our employees can take on and master new challenges, accelerating their personal development and helping the company to constantly evolve.About the roleReporting to the General Manager - Operations, the Office and Data Administration Manager is responsible for the efficient management of overall office operations, including quality administration, document control, and data management. This role involves organizing and coordinating office procedures and Quality Assurance activities to enhance C4i's organizational effectiveness and efficiency.The position requires the ability to multi-task and interact across all areas of the organization's day-to-day activities; a flexible approach to work is required to enable organizational commitments to be met.The Administrative Assistant / Receptionist reports directly to the Office and Data Administration Manager, who is responsible for overseeing the completion of all duties associated with this role.About youTo be the successful applicant, you will have the following skills and experience:Strong skills in the use of SharePoint and Microsoft Office, including Word, PowerPoint, and ExcelStrong ability in managing a wide range of administrative support related tasksProven skills in data management, configuration management, and document controlExperience in quality system administration, with a clear understanding of ISO-9001, quality system principles, internal procedures, and standardsHighly organised and systems-oriented with high attention to detailStrong written and verbal communication skillsAbility to work autonomously and in a teamConfidence in IT practices and proceduresProactive mindset with a problem-solving orientationKnown for taking initiativeStrong business acumen with substantial experience in similar rolesWhat we offer:Opportunities for growth and career progression across the company.Fantastic office facilities at an ideal location near the Domain Interchange, only a short stroll from the centre of Melbourne and across the road from beautiful parklands.Opportunity to travel to remote areas of Australia, with attractive employee packages.Security Requirements:Please be aware that this role will require you to hold or be eligible to attain the appropriate Australian Security Clearances and, in some instances, comply with the US International Traffic in Arms Regulations clearance procedures. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.Furthermore, as a condition of employment with C4i, you will be subject to pre-employment background checks, including a police check.Application Process:Your application must include a current CV and a detailed cover letter outlining your relevant skills and suitability for this role.Your application will include the following questions:Which of the following statements best describes your right to work in Australia?What's your expected annual base salary?How much notice are you required to give your current employer?How many years' experience do you have as a SharePoint Administrator?How many years' experience do you have as a Data Administrator?Have you worked in a role which requires a sound understanding of ISO 9001?
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