Glt Administration Assistant

The primary responsibilities will be to:
Coordinate end of month reconciliationsManage and execute procurement processes for the laboratory and main office, ensuring timely acquisition of supplies and services.Source and evaluate suppliers, negotiate contracts, and establish beneficial vendor relationships.Monitor inventory levels and coordinate with stakeholders to determine procurement needs.Prepare and process purchase orders and ensure accuracy of documentation.Track and analyze purchasing trends, expenses, and supplier performance.Drive between laboratory and office locations as needed to facilitate procurement activities.Maintain accurate records of purchases, pricing, and delivery schedules.Collaborate with internal teams to understand their requirements and provide procurement support.Ensure compliance with company policies, procedures, and relevant regulations.Communicate effectively with suppliers and internal stakeholders to resolve issues and ensure smooth procurement operations.General site administration supportAssist in invoicing, purchase orders, processing of contractor timesheetsOrganising rosters and travel arrangements, booking flights etcMobilisation supportMaintaining site records and registersCompiling and updating reportsOther administrative duties as requiredMotivated and has an eye for detailAccurate data entry and can work unsupervisedEnjoys working in a busy teamHas flexibility to change roster if required due to site requirements i.e. availability of flights or accommodation over certain weeks.The position is available on a casual basis.
Skills and experience
STEM Acumen: Understanding of scientific principles for procurement in technical fields, ability to comprehend technical specifications and requirements, analytical skills for evaluating technical products and services.Procurement Skills: Sourcing and vendor evaluation, contract negotiation skills, supply chain management knowledge.MS Office Proficiency: Excel for data analysis, Word, and PowerPoint for documentation.Interpersonal and Communication: Strong verbal and written communication, relationship building with suppliers and stakeholders, active listening for understanding needs.Problem-Solving Abilities: Issue identification and resolution, timely response to supplier challenges, strategic problem-solving approach.Team Player Attitude: Collaboration within cross-functional teams, supportive and positive work environment, flexibility, and adaptability to changing priorities.
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