Are you ready to take on an exciting and impactful role?The Gap State High School is searching for a highly motivated, dedicated, and enthusiastic individual to join our team as a permanent Executive Services Officer, commencing on 21 October 2024.This exciting opportunity allows you to play a vital role in the seamless management and administration of our school.As a key member of our team, you will provide high-level, confidential executive support to both our Executive Principal and Executive Business Manager, contributing to the continued success of our school.About The Department Of EducationThe Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection.About The Gap State High SchoolAt The Gap State High School, we believe in learners who flourish. Our students are encouraged to think big, step up, pay it forward and be kind. By helping our students to reflect and build their self-efficacy we create lifelong, flourishing learners who experience academic success.About The RoleAs the Executive Services Officer, you will provide comprehensive administrative and executive support to the Executive Principal and Business Manager. Your role will involve managing correspondence, scheduling, coordinating meetings, and handling confidential matters with accuracy and professionalism, all while maintaining high standards in documentation and client service.Responsibilities Will Include, But Are Not Limited ToMaintain a high level of accuracy in all correspondence and administrative documents using departmental software programs and adhering to corporate standards.Oversee the delivery and quality of documentation presented to the Executive Principal, ensuring it meets required standards.Coordinate and organise appointments, meetings, conferences, professional development, room bookings, and functions for the Executive Principal and Business Manager.Maintain and manage the Executive Principal's and Business Manager's diary, including scheduling and prioritising appointments and preventing unnecessary interruptions.Take minutes during meetings and distribute them to attendees promptly.Provide executive support by preparing agendas, papers, and minutes for meetings, and managing outstanding queries and information requests.Monitor the progress of projects and action items, reporting updates to the Executive Principal as needed.Conduct research and analysis on sensitive and confidential matters, providing detailed reports to the Executive Principal.How To ApplyPlease attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); andA 2-pg written statement in response to the attached role description.We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.Salary rate shown is reflective of full-time (1.0 FTE).The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.Occupational group Administration
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