Executive Assistant to the Head of School and DeanApply at locations: Darlington CampusTime type: Part timePosted on: Posted YesterdayTime left to apply: End Date: September 27, 2024 (4 days left to apply)Job requisition id: 0124871Casual Executive Assistant position within the Sydney School of Architecture, Design and PlanningUse your extensive administrative and organizational skills to support the Head of School & DeanHEO6 Step 1 $68.08 per hour + 11.5% superannuationAbout the opportunityThe University of Sydney, School of Architecture, Design and Planning is seeking an Executive Assistant to provide the full suite of professional executive support services to the Head of School and Dean and manage the administration of the office in a timely and effective manner, ensuring the specific needs and day-to-day requirements are managed efficiently. As the first point of contact representing the Head of School and Dean, this role requires extensive administrative and organisational skills to manage a high volume of activity as well as client service skills, tact, and diplomacy. Key to the success of the incumbent is their ability to manage and prioritise matters brought to the Head of School and Dean's Office. When required, the Executive Assistant will provide support to the School General Manager and other members of the Executive on a needs basis.Your key responsibilities will be to:Provide broad, high-level professional executive support and effectively manage the general day-to-day office operations and administration activity.Manage the Head of School and Dean's diary as well as organizing travel when required.Build and manage effective working rapport with key stakeholders and staff across the University.Ensure quality application of, and compliance with, University administration policies and procedures.Undertake ad-hoc projects and other activities as required.About youAdministrative experience in a tertiary organisation, working knowledge of academic institutions, structures and the higher education sector (preferred).Proficient time and workload management skills with demonstrated ability to prioritise effectively. Manage multiple tasks, meet deadlines and achieve required outcomes with keen attention to detail, and a demonstrated self-starting approach to work.Excellent verbal and written communication skills including the ability to engage in independent consultation with a wide range of staff in a large complex organisation and, as appropriate, with external parties.Excellent interpersonal, relationship building and influencing skills with the ability to engage effectively with a range of stakeholders whilst ensuring a strong client-focused outlook.Demonstrated ability to progress initiatives and achieve objectives working within broad guidelines and directions with minimum supervision.Experience in supporting committees, including the timely and accurate preparation of agendas and minutes, and maintaining action items.Maintenance, revision and improvement of effective administration systems and practices, including correspondence, filing and records management.Working knowledge of software programs such as Concur, and content management systems such as SharePoint (preferred).Sponsorship / work rights for AustraliaPlease note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.Pre-employment checksYour employment is conditional upon the completion of all role-required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.EEO statementAt the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve.We welcome applications from candidates from all backgrounds.How to applyApplications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Mari Lewis, Recruitment Operations by email to University reserves the right not to proceed with any appointment.Applications CloseThursday 26 September 2024 11:59 PM#J-18808-Ljbffr
