Executive Assistant to Head of School and Dean Apply locations: Darlington Campus
Time type: Full time
Posted on: Posted Yesterday
Job requisition id: 0123090
Full time, fixed term position in the Sydney School of Architecture, Design and Planning Use your extensive administrative and organisational skills to support the Head of School & Dean Base Salary commencing at $99,455 + 17% superannuation Maternity Leave cover starting September 2024 to October 24, 2025 About the opportunity
The University of Sydney, School of Architecture, Design and Planning is seeking an Executive Assistant to provide the full suite of professional executive support services to the Head of School and Dean and manage the administration of the office in a timely and effective manner.
As the first point of contact representing the Head of School and Dean, this role requires extensive administrative and organisational skills in order to manage a high volume of activity as well as client service skills, tact, and diplomacy. Key to the success of the incumbent is their ability to manage and prioritise matters brought to the Head of School and Dean's Office. When required, the Executive Assistant will provide support to the School General Manager and other members of the Executive on a needs basis.
Your key responsibilities will be to:
Provide broad, high-level professional executive support and effectively manage the general day-to-day office operations and administration activity. Manage the Head of School and Dean's diary as well as organising travel when required. Build and manage effective working rapport with key stakeholders and staff across the University. Ensure quality application of, and compliance with, University administration policies and procedures. Undertake ad-hoc projects and other activities as required. About you
Administrative experience in a tertiary organisation, working knowledge of academic institutions, structures and the higher education sector (preferred). Proficient time and workload management skills with demonstrated ability to prioritise effectively. Manage multiple tasks, meet deadlines and achieve required outcomes with keen attention to detail, and a demonstrated self-starting approach to work. Excellent verbal and written communication skills including the ability to engage in independent consultation with a wide range of staff in a large complex organisation and, as appropriate, with external parties. Excellent interpersonal, relationship building and influencing skills with the ability to engage effectively with a range of stakeholders whilst ensuring a strong client-focused outlook. Demonstrated ability to progress initiatives and achieve objectives working within broad guidelines and directions with minimum supervision. Experience in supporting committees, including the timely and accurate preparation of agendas and minutes, and maintaining action items. Maintenance, revision and improvement of effective administration systems and practices, including correspondence, filing and records management. Working knowledge of software programs such as Concur, and content management systems such as SharePoint (preferred). To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.
Sponsorship / work rights for Australia
Please note: Visa sponsorship is not available for this position. This role requires valid work rights for Australia.
Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment or background checks in terms satisfactory to the University.
EEO statement
At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
Applications Close
Sunday 22 September 2024 11:59 PM
About Us The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity.
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