Executive Assistant Temporary Employment RegisterClassification: APS4, APS5, APS6Location: Adelaide - SA, Brisbane - QLD, Canberra - CBR, Melbourne - VIC, Sydney - NSWSalary: $76,527 - $105,979THE ROLE:Are you organised, enjoy a fast-paced environment and looking for a new challenge? Do you enjoy working in a team and solving problems?Our Executive Assistant Temporary Employment Register is open to anyone who would like to register an interest in temporary Executive Assistant opportunities that may arise within Austrade. These opportunities may be based on the lands of the Kaurna People (Adelaide), Jagera and Turrbal People (Brisbane), Ngunnawal and Ngambri People (Canberra), Wurundjeri Woi-wurrung people of the Eastern Kulin (Melbourne) and the Gadigal People of the Eora Nation (Sydney).We are seeking highly motivated individuals to provide executive support to members of our Senior Executive Service (SES). With limited supervision, you will manage the office of either an SES Band 1, Band 2 or Band 3 Officer.The roles also provide administrative and operational support to their respective Branches and Divisions. The Executive Assistant role is a position of trust and discretion. In working directly with members of the Senior Leadership Group, it is crucial individuals are suitably skilled, professional, work well under pressure and have strong communication skills. Candidates will be well organised, demonstrate a high level of initiative, can manage competing priorities, work independently, as well as collaborating effectively in a fast-paced environment.You will proactively anticipate the needs of your senior leader, exercise flexibility and resilience. You will have excellent time management skills, strong attention to detail and excel at building and maintaining stakeholder relationships.Previous experience in an executive and/or administrative support role will be highly regarded. This opportunity is open to candidates with both public and private sector backgrounds and candidates who have strong transferable skills – including administrative experience, familiarity with the Microsoft Outlook suite, events management and client liaison. We welcome applications from those with diverse backgrounds including people with disability, Aboriginal and Torres Strait Islander peoples, those from non-English Speaking backgrounds and people from all ages and genders. We welcome applications from candidates with proficiency in speaking and writing a second language, including Japanese, Chinese, Indonesian, Arabic and Portuguese.Working as an Executive Assistant for Austrade is an exciting opportunity for candidates interested in a career in the Australian Public Service (APS). This role is ideal for anyone looking to learn more about the APS, how it functions and to understand what a career in the APS could look like.Please note that this register is an expression of interest and does not guarantee an offer of employment.DUTIES INCLUDE:As a high performing Executive Assistant, you will support your Senior Executive by providing high quality, accurate, timely and professional administrative support. This will include, but is not limited to:• Effective diary management and coordination, including but not limited to travel, meetings, papers and events.• Monitoring and managing the SES to do lists, key deadlines and activities through the Microsoft suite of applications (such as Outlook, Teams Planner and OneNote).• General administrative support to ensure efficient provision of executive assistance, including but not limited to: Taking minutes for meetings, preparation of meeting documentation and logistics associated with arranging meetings and administrative support to the Branches/Teams.Quality control of documentation, including checking for accuracy and ensuring documentation presented is ready for SES review.Undertaking ad hoc administrative tasks and projects that support agency objectives such as maintaining organisation charts, mailing lists, leave schedules, and other tasks.Drafting basic correspondence as required.Creating, preparing and updating reports and visual materials or infographics to collate and present data and information using a range of computer applications such as Microsoft Word, Excel and PowerPoint.Financial reconciliation, undertaking purchasing and payment of accounts and action required in our financial systems.Identifying matters for delegation and escalation and actioning appropriately.Given our commitment to diversity and inclusion, Austrade actively encourages applications from people with disabilities, LGBTQIA+ people, women, and people with diverse linguistic and cultural backgrounds for all of our roles.ELIGIBILITY:Australian Citizenship - Our successful candidate must be an Australian citizen.Security Clearance - Our successful candidate will be required to obtain and maintain a Baseline security clearance.For more detailed information please view the Information Pack.Start your application by clicking the "begin" button.In the spirit of reconciliation, we acknowledge the Traditional Custodians of the country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.
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