PA, EA & Secretarial (Administration & Office Support)
Infensa Bioscience is developing therapeutics to treat two of the leading causes of death in Australia and elsewhere in the world — myocardial infarction (heart attack) and stroke. Currently, there are no drugs available to treat these disorders. Our mission is to revolutionize the treatment of cardiovascular disease by advancing our discoveries into clinical trials and bringing novel therapies to patients in need.
We are seeking a highly organized and proactive Executive Assistant or Office Manager to support the management and operations of our early-stage biotechnology company. This individual will play a key role in ensuring smooth day-to-day operations, providing comprehensive support to the management team, managing shareholder communications, and supporting the submission of grants, legal, scientific and regulatory document management, coordinating travel, and other administrative roles. The role may also involve general ordering responsibilities for scientific programs, financial support in cash flow management and projections, assistance in preparing presentations and supporting social media communications.
We are looking for a friendly, motivated applicant who can work well as part of our close-knit team but also work independently to get things done. We need someone with initiative and drive, who works fast and can support a variety of tasks in parallel. This opportunity will be hands-on and strategic in nature and will involve interacting regularly with our directors, management, employees and external consultants.
Key Responsibilities:
Provide administrative support to the CEO, COO, and the broader management team Provide support to the project management team Contracts administration (including coordination of signatures, filing / management of contracts database) Arrange and coordinate travel for management and staff Prioritize and manage shareholder communications Assist in the preparation and submission of grant applications and regulatory filings Manage general ordering of supplies and equipment for scientific programs Assist with accounts payable function Support cash flow management and financial projections, working closely with the COO and CEO Assist in the preparation of presentation slides and other materials for meetings and conferences Oversee and contribute to the company's social media presence, ensuring timely and relevant content Maintain confidential information and handle sensitive communications professionally Act as a key point of contact between the company and external stakeholders, including shareholders, clients, and suppliers Excellent communication skills, with the ability to confidently liaise with team members, clients, suppliers, and shareholders Highly organized, with exceptional attention to detail and an ability to manage multiple tasks and priorities Ability to work autonomously as well as collaboratively within a team Strong attention to confidentiality, especially regarding sensitive business and shareholder information Highly analytical and capable of thinking and operating at a strategic level Experience in social media communications and content management Experience with PowerPoint and presentation of scientific information would be ideal Experience in proofreading scientific slides and written documents, preferred but not essential Qualifications:
Bachelor's degree or equivalent work experience in administration, business, or a related field Prior experience in a biotechnology or scientific environment is preferred but not essential Applications including a cover letter should be addressed to Louisa Carey, Chief Operating Officer, via Applications close on Sunday 1 December 2024.
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