Number of Positions Available:1ABOUT USThe Salvation Army is a Christian movement and one of Australia's largest and most-loved charities. We believe in doing good that transforms lives and futures for the better. It is this belief which drives us to find new ways and places where we can make a difference. From times of personal crisis to moments of national grief, we are always here — providing support, safety, community, and opportunity.About the RoleOur wonderful Personnel department currently have a vacancy for an experienced and capable Executive Assistant to support the Head and Assistant Head of Officer Personnel. This permanent full-time position will be based out of our Blackburn, Melbourne office.Key Responsibilities:Provide comprehensive executive support to the Head of Officer Personnel and Assistant Head of Officer Personnel to ensure the effective management of their office, schedule and workload.Oversee daily operations by regularly reviewing calendars, emails, meeting schedules, and travel arrangements, prioritizing tasks, managing responses, and proactively addressing potential issues.Develop a range of reports, documents and presentations to support the Head of Officer Personnel and the function.Facilitate strategic working groups and committees by coordinating agendas, engaging stakeholders, taking minutes, tracking action items, and escalating matters when required.Coordinate events and conferences for The Salvation Army (TSA) officers including representing TSA and making decisions in venue bookings, travel arrangements, catering, invitations, resource preparation and overall event support.Draft and issue comprehensive high-level communications to officers, executive leads/internal and external stakeholders.Manage a range of financial processes including expenses, invoices etc.Undertake a range of general office administration to ensure the smooth running of the office.About YouTo be successful in this role, you will have proven professional experience supporting senior leadership roles, and an ability to stay one step ahead of the workflow. While not essential, an understanding of the tenets of The Salvation Army or prior working history in a faith-based organisation would be favourable.Demonstrated understanding of pastoral and church life culture.Demonstrated relevant experience as an Executive Assistant is mandatory.A Business qualification such as Certificate IV or Diploma in Business Administration desirable.Excellent interpersonal communication skills to build and maintain positive relationships with executive-level stakeholders.Strong technical capability with advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint) and cloud-based services (Teams and SharePoint).Exceptional time management skills and the ability to work decisively under pressure, with a sense of urgency and the capability to work autonomously.Why work for us?TSA offers an inclusive work culture and strong opportunities for career development. In return we also offer benefits such as:Hybrid working conditions and ability to work from our office or working from home.Eligible employees can access NFP salary packaging for living expenses ($15,900 tax free for rent, mortgage, school fees etc) plus meals and entertainment benefits ($2,650 tax free).Purchase leave, study leave, Paid parental leave.Salvos Rewards - Access to exclusive financial, retail and lifestyle discounts and benefits.Novated car leasing, discounts on car hire and purchase.Employee Assistance Program - Independent confidential counselling service.How to ApplyIf you're excited by this unique opportunity, the above sounds like you, and you have a heart for working for an organisation that truly does transform lives, we would love to speak to you. We are looking for compassionate people who share our mission and values. If you have the passion and drive to commit yourself to a challenging and rewarding role, we invite you to apply via the link and submit a current CV and a cover letter which details your alignment with the essential requirements of the role.Applications will close as soon as a suitable candidate is secured.The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal people and Torres Strait Islander people.The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory National Police Check.We value Integrity, Compassion, Respect, Diversity, and Collaboration.
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