Executive Assistant

HUB24 leads the wealth industry as the best provider of integrated platform, technology and data solutions. At HUB24, we know the smartest investments start with our people. We are innovative and ambitious, and we move fast.

At HUB24, we empower our employees to bring their ideas and creativity to work. Rather than getting bogged down in bureaucracy and red tape, we build a culture that supports our team members to have a real impact on our business and the success of our customers.

HUB24 Limited is a company listed on the Australian Securities Exchange (ASX: HUB)

**The role**

We're seeking an experienced **Executive Assistant** to provide day-to-day executive support to HUB24's Chief Operating & Growth Officer.

This role is based in **Sydney,** with a commitment to in-office attendance **four - five days a week**. Join us to engage in a dynamic environment where you will play a vital role in proactively supporting our Chief Operating & Growth Officer, and partnering with Administration staff on company-wide initiatives.

**Responsibilities**:
- Provide day-to-day executive support to the Chief Operating & Growth Officer including decision making and problem solving where directed
- Maximise efficiency for the Operations and the Growth teams through implementing work processes and procedures with a focus on continuous improvement
- Provide administrative support to key leadership team members as required
- Enhance the Chief Operating & Growth Officer time efficiency through strong prioritisation, effective diary and mailbox management, proactive preparation and detailed follow up on key deliverables
- Consolidate content for Board papers by applicable deadlines, draft communications on behalf of the Chief Operating & Growth Officer, prepare PowerPoint presentations and project material
- Manage travel, invoices, expenses and other approvals
- Organise quarterly town halls, regular offsites and other team building activities.

**Skills and Performance Assessment**:
- Ability to write content in a concise and accurate manner appropriate for an Executive audience
- Articulate and persuasively present critical arguments
- Build rapport and professional credibility
- Manage self and others to meet deadlines, and display flexibility in approach to deliver tasks requiring multiple stakeholder inputs
- Work autonomously and as part of the broader team
- Experience of providing support at the Executive level
- Experience in producing correspondence, minutes, briefing reports and presentations
- Highly developed negotiation and problem-solving skills with the ability to maintain confidentiality and discretion.

**THE HUB24 STORY**We think creatively and we're not constrained by traditional thinking or barriers to success. We're led by experts, realists with ideas, grounded in commercial reality who are bold enough to visualise the future a little differently and to advocate for what matters to our clients. We are here to lead change and are committed to empowering better financial futures for more Australians.

**Benefits and Life at HUB24**Learn more about our employee benefits HERE.

**Check out why our people love working at HUB24!**

We pride ourselves on being an inclusive employer of choice where our people can bring their whole selves to work and feel 100% safe and supported to do so. If you don't feel you fit this role 100%, we would still love to hear from you. Tell us what you're interested in - you still might have a skill we didn't realise we needed!

**The Recruitment Process**:

- If you're a person with an impairment or disability, this is an opportunity to share with us any accessibility requirements that you may have for the role.
- Interviews can happen virtually or face to face with the hiring manager, or other members of the broader team. Depending on the role, there may be more than two interviews.**2024 Circle Back Initiative Employer** - we commit to respond to every applicant.

Endorsed by **WORK180,** we are proud to be recognised as an employer of choice for women.

We have been nominated and placed on the** BOSS Best Places to work list.**

Seek Star Awards 2024 - Nominated as a finalist for the **Best Employer Brand Initiative