PA, EA & Secretarial (Administration & Office Support)
WE CARE, WE WORK TOGETHER, WE MAKE A DIFFERENCE Executive Assistant Based in convenient Sydney CBD location with WFH flexibilityAbout the role: We are seeking a dedicated and experienced Executive Assistant to provide exceptional support to our General Manager, Insurance and Chief Information Officer.
You will provide high-level executive and administrative support while being flexible and highly responsive to allow the Executives to focus on fulfilling the operational and strategic objectives of the business.
In addition, you will on occasion provide backup for other Executive Assistants in the business, as required.
This role may occasionally require travel to other Coal Services offices, and you must hold a current NSW drivers' licence.
Your main responsibilities include:
Manage the Executives diaries, schedule meetings, functions, conferences and organise travel and accommodationDraft and prepare board papers, reports, financial presentations, agendas, minutes and briefing notesProvide timely and accurate administrative support including handling correspondence and maintaining effective filing systemsPlan and schedule your work efficiently to meet deadlines and manage competing prioritiesEnsure high levels of support even when under heavy workloads and tight deadlinesAssist with various projects including speech writing and researchBuild and maintain effective relationships with internal and external stakeholdersAbout you: Your education, experience and skills will include:
Minimum three years' experience as a Personal/Executive Assistant at an executive level.Advanced skill level in the use of Microsoft Office Suite with the ability to learn new software as neededExcellent oral and written communication skills including writing for a range of audiences in a variety of formats, including board reportsStrong interpersonal communication and relational skills, demonstrated ability to function in a collaborative environment and build and maintain strong relationships with our internal and external stakeholdersCan operate autonomously and anticipate the needs of the Executives through initiative and situational analysisGood judgement, flexibility, and patience; discretion in dealing with confidential and sensitive matters.Highly detail oriented with meticulous attention to detail, planned approach to follow through with work projects, including systems for tracking follow up and correctionsStrong organisational skills, a demonstrated ability to manage and prioritise multiple tasks, work under pressure and deliver to tight time framesWhat we offer: Autonomous role with a collaborative and professional environmentPermanent, full-time roleCompetitive salary package7.25-hour days, Monday to Friday5 weeks annual leave, 18 days personal leave & 3 days family and emergency leavePaid Parental Leave for permanent employeesReward and Recognition program to celebrate your successRetailer discounts through Smart Spending AppAccess to Employee Assistance Program and novated leasingAbout us: Coal Services is a Specialised Health and Safety Scheme that provides an integrated suite of services to help identify, assess, monitor, and control many risks inherent in the NSW coal mining industry.
Our preventative and responsive services in the areas of workplace health and safety, workers compensation, emergency response and training help to deliver on our purpose, 'to protect'.
Our purpose, vision and values are aligned to focus on the safety and health of our industry and its workers.
To apply: Please complete your details, click 'apply for this position' and attach a copy of your Cover Letter and Resume.
Applications close 20 September 2024.
Please note applications may be shortlisted and progressed prior to the closing date. For greater insights into Coal Services, be sure to check out our website at https://www.coalservices.com.au/
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