Are you ready to take your career to the next level? Do you want an opportunity to work closely with top legal professionals and make a significant impact on our firm's success?Mullane and Lindsay Solicitors is a Newcastle based law firm which has operated from the heart of Newcastle for over 45 years. We pride ourselves on taking the lead and delivering exceptional service to our clients.Our Managing Director is seeking a highly organised, motivated and proactive Executive Assistant to join our team. This role is crucial in ensuring the smooth operation of the Managing Director's schedule and daily activities.Key ResponsibilitiesIn this role, you will be responsible for:Managing and coordinating the Managing Director's schedule, including appointments and meetings, together with court and governance commitments, using Microsoft Outlook Calendar, Microsoft Teams and Zoom;Acting as the primary point of contact between the Managing Director and internal/external stakeholders, including clients;Preparing and editing correspondence, communications, presentations, and other documents;Handling confidential information with discretion and professionalism;Assisting in the preparation of legal documents and case files;Organising and maintaining the Managing Director's office and filing system;Providing administrative support to the Managing Director in all aspects of their role;Providing assistance to the wider team as required.About YouThe successful candidate will:Demonstrate proven experience as an Executive Assistant or in a similar administrative role.Recognise the value and importance of your role in being the gateway to support our clients.Have good interpersonal skills – including written and verbal communication – with a mature attitude in dealing with confidential matters.Demonstrate strong attention to detail and quality in all work.Demonstrate initiative, enthusiasm and pride in your work.Be well organised and self-motivated with a pro-active approach to your work.Have the ability to work independently and as part of a team.Be professionally presented and articulate.Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Sharepoint).Have a fast and accurate touch typing speed.At Mullane and Lindsay Solicitors we provide:A work environment and culture that is supported by strong and supportive values;Full onboarding, training, development and mentoring;Continuous education and learning;A progressive workplace that embraces technology, innovation and best practice in legal services;Birthday leave;EAP Program.If you believe you have the skills and desire, energy and motivation to pursue this unique opportunity and a rewarding career as an Executive Assistant, please forward a covering letter and resume to us. Only shortlisted candidates will be contacted.
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