6 Month FTC Supporting GMNorth Sydney Location About Our Client Our client, an ASX-listed aesthetic pharmaceutical company based in North Sydney, is dedicated to "Doing What is Right." They prioritise patient safety, product quality, and compliance, always acting with integrity in all aspects of their operations. Job Description As the Executive Assistant, you will:Support the General Manager in all aspects of their role.Manage and coordinate the GM's diary, ensuring efficient scheduling.Liaise with the leadership team, offshore VP's, and GM's, as part of the regional GM team.Handle all travel arrangements and manage expenses.Facilitate smooth operations during leadership meetings, including room setup and refreshments.Prepare WIP reports and provide end-of-day updates.Manage and adjust critical diary changes as needed.Coordinate events, including budgeting, agendas, and logistics.Take minutes and coordinate town hall and leadership team meetings.Collaborate closely with the wider team to ensure seamless support. The Successful Applicant The Ideal Candidate:Preferred Background: Industry experience in life sciences, aesthetics, pharmaceuticals or FMCG is highly desirable, particularly in a fast-paced environment.Skills and Attributes:Exceptional planning and organisational abilities.Keen attention to detail and commitment to quality.Excellent communication and interpersonal skills; articulate and professional.Energetic, collaborative, and proactive mindset.Strong work ethic and dedication.Adaptable and flexible, capable of managing dynamic schedules.Agile in working across different time zones.Creative problem-solving skills.Strong sense of confidentiality, integrity, and ethics.Ability to manage high expectations and pressure.Forward-thinking and attentive to instructions.Proactive in taking initiative and prioritising tasks.Acts as a gatekeeper and representative for the GM in the office.Efficiently executes tasks with limited information.Experienced in engaging with board chairs and executives.Polished and professional appearance.Flexible and agile, able to handle irregular schedules.Demonstrates a strong sense of urgency and quick adaptability.Capable of effectively communicating and liaising with senior leadership. What's on Offer This is an exciting opportunity to join an ASX-listed aesthetic pharmaceutical business based in North Sydney, conveniently located near North Sydney train station. You'll enjoy full-time hours on a 6-month contract with the potential to transition to a permanent role for the right candidate. The position offers a competitive salary and a dynamic work environment with a hybrid arrangement, allowing flexibility in office attendance based on activities and meetings.
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