Executive Assistant

Wednesday, 17 July 2024Whether you're an experienced professional looking for the next step in your career, or a school leaver just starting out, UBT has plenty to offer.Enjoy the benefits and opportunities of being part of a global organization.Collaborate with a diverse and fast-paced team with a passion for Getting Stuff Done and contributing to the Greater Good.Thrive in an environment that promotes training, mentorship, and career advancement opportunities, all of which come with being part of a big business.Ready to take on a new challenge?Unleash your potential and play a crucial role in driving key department projects and activities while managing the communications and schedule of one of our key Regional Department Managers, as well as supporting the department's sales team.Responsibilities:Manage the department manager's schedule, including meetings, appointments and travel arrangements.Coordinate and organise meetings, preparing agendas, meeting materials and minutes.Handle incoming and outgoing communications on behalf of the department manager.Assist in planning and executing of department projects and strategic activities.Track and report on progress of department projects and activities.Maintain a high level of confidentiality and react to sensitive information in a professional manner.Be proactive and resourceful in managing/prioritising the competing demands of a wide range of duties and responsibilities, including assisting in preparing reports and presentations.Skills & Experience:Work experience, preferably from a Professional Services / Corporate environmentExperience in managing projects.Advanced skills in MS Office (Word, Excel, PowerPoint, Outlook).Organisational skills.High levels of discretion & confidentiality.Strong attention to detail, and proactive problem-solving skills.An excellent communicator, and great interpersonal skills.Embraces a O21 Mindset.UBT is renowned as an inspiring place to work. It offers the balance of a rewarding career, community spirit and extensive opportunities to develop, travel and flourish. You'll find a supportive global team ready to help you reach your goals to be who you want to be. We're on a mission of creating possibilities – join the team that's making a difference.#J-18808-Ljbffr