PA, EA & Secretarial (Administration & Office Support)Join a respected national peak body dedicated to improving social and emotional wellbeing, mental health, and suicide prevention outcomes for Aboriginal and Torres Strait Islander peoples. This community-controlled organisation collaborates with Indigenous leaders, communities, and stakeholders to deliver culturally informed initiatives. With a commitment to collective excellence and system-wide change, the organisation fosters a culturally safe, inclusive, and harmonious environment, incorporating Indigenous knowledges and values into its operations.The OpportunityAs an Executive Assistant, you will play a critical role in ensuring the smooth operation of the Chief Executive Officer's (CEO) office. You will provide high-level administrative and executive support, enabling the CEO to focus on strategic leadership priorities. This position offers a unique opportunity to work at the heart of a dynamic organisation dedicated to meaningful change and positive outcomes for Aboriginal and Torres Strait Islander peoples.Your responsibilities will include:Executive Support: Manage the CEO's calendar, coordinate meetings, handle correspondence, and ensure the CEO is well-prepared for all engagements.Communication Management: Serve as the primary point of contact for communications with the CEO's office, ensuring timely and efficient information flow with internal and external stakeholders.Meeting and Event Coordination: Organise meetings and events, including preparing agendas, briefing materials, and logistical arrangements. Take minutes as needed and ensure seamless execution.Travel Coordination: Plan and manage the CEO's travel arrangements, including bookings, itineraries, and travel documentation.Document and File Management: Maintain organised and easily accessible records and files for the CEO's office.Special Project Support: Assist with the coordination and administration of special projects, including preparing reports and tracking progress.Stakeholder Engagement Assistance: Support the CEO in engaging with partners, government agencies, and other stakeholders by scheduling meetings and preparing relevant materials.About YouYou are an organised and proactive professional who thrives in a fast-paced environment and enjoys supporting senior leadership. Your qualifications, experience, and skills include:Strong organisational and time management skills to manage competing priorities and meet deadlines efficiently.Experience in executive support to provide seamless assistance to a senior leader, ensuring all tasks are completed to a high standard.Excellent communication skills to liaise effectively with internal and external stakeholders and manage sensitive correspondence.Attention to detail to ensure accuracy in documentation, reports, and file management.Effective planning and coordination to contribute to the smooth execution of meetings and events.Initiative and problem-solving skills to independently manage tasks and identify opportunities for improvement.This is an exciting opportunity to contribute to an organisation making a real difference in Aboriginal and Torres Strait Islander health and wellbeing outcomes. You will work in a supportive and inclusive environment, with professional development opportunities and flexible working arrangements.
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