Wesfarmers Health was formed in March 2022, with the acquisition of Australian Pharmaceutical Industries (API). Our supporting portfolio of brands includes Priceline, Priceline Pharmacy, Soul Pattinson Chemist, Pharmacist Advice, Clear Skincare Clinics, InstantScripts and SILK Laser Clinics.
About us:
Since our humble beginnings in 1910, we've grown from a small co-operative of three pharmacies to a national organisation and one of Australia's leading health, beauty, and wellness companies.
Wesfarmers Health includes 73 company-owned Priceline stores, 396 Priceline pharmacy franchise stores and 89 Clear Skincare clinics and is also a wholesale distributor of pharmaceutical goods. In 2023, the Health division expanded its digital and medical aesthetics offering with the acquisitions of telehealth provider InstantScripts, as well as the SILK Group, who operates a network of around 140 wholly-owned, joint venture and franchised clinics. The division employs more than 3600 team members.
About the role:
Are you an exceptional Executive Assistant with proven experience at senior Executive level? At Wesfarmers Health, we're looking for a skilled individual to join our team and contribute to the success of our Vision and Strategy.
Step into a pivotal role as an Executive Assistant where you'll provide top-tier support to the Chief Financial Officer and the Finance team, ensuring they operate at peak efficiency. Your role will be essential in ensuring smooth business operations while also collaborating with fellow EAs on group-wide projects.
If you thrive in a dynamic environment and are ready to make a significant impact, we want to hear from you!
Some of the responsibilities for this role include:
Act as a first point of contact for senior staff and external contacts.
Act as a strategic business partner, providing the CFO with the confidence that a trusted partner is managing their needs and supporting the team effectively.
Diary Management: arranging meetings and rooms, preparing presentations and projects, taking, and issuing minutes in a timely manner, scheduling follow-up actions as needed.
Travel Support: booking flights, accommodation, arrangements for working dinners, finding suitable venues for corporate events etc.
Event management: internal and external events, conferences, monthly team meetings, industry events, catering, and any entertainment requirements.
Office Administration: accountable for processing and approving invoices and expenses, workflows, leave management, scheduling performance reviews and other team related processes.
Coordinate onboarding and induction of new starters in the Finance team.
Collaborate actively with fellow Executive Assistants, fostering a coordinated approach to group-wide projects and tasks.
What you'll bring:
10 years' experience in administrative and secretarial support roles of which at least 5 years spent supporting senior level executives.
Good technical skills covering all MS products.
Travel management experience.
Discretion and maintain strict confidentiality.
Ability to prioritise competing demands and liaise with senior managers.
Ability to develop and influence others through excellent verbal and written communication.
Ability to build strong working relationships both with internal and external stakeholders to achieve objectives.
High attention to detail and with excellent time management skills.
Resourceful, the ability to have the answers or a way forward to problem solving.
Tech savvy – always look for ways to work smarter.
Self-motivated with the ability to work autonomously.
Ability to work under pressure and manage multiple tasks, with potentially moving priorities at times.
Ability to say no respectfully and educate and redirect team members to the correct channels / tools.
Knowledge and experience of the pharmaceutical industry is desired but not essential.
Year 12 minimum or Certificate Diploma in Business.
Why us?
A fantastic work culture based off our four Ways of Working – Start with the customer, Do it with heart, Work as a team, Own your impact.
Flexible working that is balanced with our organisational need to create connections and enable collaboration.
Ongoing professional development and career opportunities across the Wesfarmers Health Division and the broader Wesfarmers Group.
Access to employee benefits across Wesfarmers including team member discounts at Bunnings, Kmart, Target, Officeworks, OnePass, Priceline and Clear Skincare Clinics.
'We Love Your Work' recognition program. Team members can recognise their peers, team or other business units, with winners taking part in our annual awards.
Novated leasing options with discounted onsite parking.
Access to our Employee Assistance Program (EAP) - available to all team members and their immediate family members, 24/7, 365 days a year.
Beautiful outdoor terrace for work and recreation.
Food, coffee and health & wellbeing facilities onsite including a free fully equipped gym.
Dedicated end of trip facilities (cycle racks, showers, lockers).
This is an opportunity to join a highly regarded and established company offering excellent career prospects and team member benefits. Wesfarmers Health is also committed to supporting the Workplace Gender Equality Agency requirements. For more information about Wesfarmers Health please visit wesfarmers.com.au/our-businesses/wesfarmers-health.
Aboriginal and Torres Strait Islander Applicants
Wesfarmers Health aims to become an employer of choice for First Nations Australians, through investments that attract, empower and retain First Nations team members within our stores, distribution centres, clinics and corporate offices. As part of the Wesfarmers group, we provide authentic support through a diverse range of programs and initiatives, designed to empower you on your journey towards personal achievement and professional advancement.
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