Estate Office Administrator
Permanent
Location: Inverinate
Salary: Competitive
This role requires flexibility during our busy season with regards to hours and days worked. Dedicated to providing a 6-star quality private concierge service to our exclusive clients, UKME ensures that the properties we maintain are presented to the highest standard possible. This is an exciting role for a talented individual who is looking for a new challenge and wants to join a fast-paced and high-performing team renowned for their approach and delivery of unparalleled service.
We are looking for an Estate Office Administrator to undertake the following duties on a day-to-day basis:
Key Responsibilities
Ensure all telephone queries are dealt with correctly
Process all weekly attendance & time sheets & ensure that all files are updated
Record annual leave & sick days, ensure files are up to date
Process all purchase orders & invoices on the Proactis system
Monitor all purchase orders & payments made on Proactis
Maintenance of budget spreadsheets
Prepare & balance petty cash
Review & order all required office stationery
Maintain all cattle & sheep records in line with Government & Estate requirements
Maintain all annual Deer Cull & Count information records
Ensure all staff training requirements are met & up to date in line with H&S
Responsible for Estate vehicles, plant & equipment asset registers
General filing, accounting, & day-to-day office duties
Occasional cooking & food preparation for visitors & staff
To adhere to organisational policies and procedures
To ensure a professional approach is undertaken in performing duties and interacting with clients, colleagues and external providers, with particular emphasis on maintaining departmental confidentiality
To always respect the nature of the company's business and adhere to a strict code of conduct and confidentiality
To provide cover for colleagues in times of absence, such as annual leave
Training and Development Responsibilities
Proactis system
Customer service and communication skills
First Aid
Health and Safety
Knowledge/Experience/Skills/Abilities
Proven experience of administration in a quality driven service environment, such as hotel or Private Estate
Proven relevant experience working in a 24/7 environment
Proven organisational skills
Able to demonstrate proven specialist hands-on cleaning experience
Health and Safety knowledge preferably gained through a recognised course
Computer literate, with experience of Microsoft packages such as Word, Excel, Outlook
Personal Attributes
A proactive, positive and professional approach
A good, willing and hospitable approach to the job and guest
Benefits
Private healthcare
Company pension scheme
Season ticket loan
Perks at work
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