Hi, we're PEXA Every time a house is bought, sold or refinanced in Australia your lawyer, conveyancer and lender will most likely use a digital platform to settle your property, this is where we come in. PEXA's world-first digital settlement platform has revolutionised the way we exchange property in Australia helping over 20,000 people a week safely settle their homes. And this is just the beginning. Our data and insights are helping organisations unlock the intel they need to drive change and possibilities.
Since starting our journey in 2010, we now employ a team of over 1,000 people working across multiple continents. We're still growing, innovating and looking ahead, but behind our greatest achievements, there is a team of curious creators and big thinkers. That's why, we're looking for ambitious people like yourself to join the team.
About the Role The Data Governance Specialist: Unstructured Data is responsible for the efficient and systematic management of PEXA's unstructured data (records). This includes the creation, retrieval, organizing, and disposal of both physical and electronic unstructured data in accordance with legal and regulatory requirements and PEXA policies.
The Data Governance Specialist: Unstructured Data also coordinates physical and digital document transfer processes. They oversee the storage and digitization of archives, draft reports, keep files up to date, and supervise indexing and classification of all unstructured data. The implementation of data protection measures and ensuring that they work is a key deliverable of this role.
Key Accountabilities Implement unstructured data policies and procedures for recordkeeping, storing documents and record retrieval when needed.Ensure compliance with legal and regulatory requirements across all PEXA geographies and jurisdictions.Manage the organization's physical and electronic unstructured data.Maintain an unstructured data classification and retention schedule, commonly called 'RDA'.Train staff on unstructured data policies and procedures.Ensure the classification, confidentiality, and security of all unstructured data.Conduct regular audits to ensure compliance with policies and procedures.Coordinate the archival or disposal of records in accordance with Records Management Policy.Organise training to all PEXArians to promote good data management and storage practices throughout PEXA.Troubleshoot difficult problems or situations and take independent action to resolve them.Skills and Experience Bachelor's Degree with a specialization in Archives and Record Management.Five (5) years of experience implementing a corporate-wide records management program. Multi-jurisdiction experience is an advantage.Working experience with Microsoft Office Suite and a records management software product, preferably Record Point.Electronic Records Management certification and Certified Records Manager certification highly regarded.Strong working knowledge of Excel.Organized, detail-oriented, accurate, and efficient.Excellent written and verbal communication skills including strong presentation development and execution ability.Key Attributes Organizational skillsAnalysisWritten and verbal communication skillsNetworkingAttention to detailStrong administrative skillsPatienceA career at PEXA starts with you! If you think you have the required skills, an appetite to learn and would be a great fit, we'd love to hear from you – even if you don't tick all the boxes. At PEXA we support your growth and help you discover your full potential.
Why join us • Flexibility is in our DNA
• Your holistic wellbeing is important to us. Enjoy meditation, yoga, boxing classes and a wellness day each month to recharge!
• We know that work is just one aspect of your life. That's why we offer up to 6 weeks 'workcation' for you to extend personal travel time and work remotely.
• Take the opportunity to purchase up to four weeks additional annual leave per year.
• Learn from the best and upskill with PEXA Academy certifications and grow your career.
Our commitment to our people and a better future At PEXA we want you to embrace your best self each day, creating an environment where everyone can contribute and participate, so that every person can reach their full potential. We want our people to feel equally valued, supported, and celebrated. With market-leading benefits that make a difference, we're committed to supporting individuals, families, and carers. Your culture, gender, sexual orientation, language, and other attributes make you unique! We couldn't be prouder to have a team that reflects the richness of our wider community.
We're a proud 'Circle Back Initiative' Employer and commit to responding to every applicant.
Stay Connected A career at PEXA is exciting, challenging, and rewarding, and we're always on the lookout for talented individuals to join the team. You can learn more about life at PEXA on our website and social channels too.
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