The Public Records Advisory Council (PRAC) is a Victorian Government specialist advisory body on matters relating to Victoria's public records law. Council members, including the President, are appointed by the Hon. Gabrielle Williams MP in her capacity as Minister for Government Services. Membership of the Public Records Advisory Council is currently on an honorary (unpaid) basis.
FunctionsThe Public Records Advisory Council's functions PRAC's functions are to:
promote co-operation between the Public Record Office Victoria (PROV) and other public offices, andreport to the Minister, and make recommendations on any matter relating to the administration of Victoria's public records law.The Public Record Office of Victoria's functions The Public Record Office Victoria (PROV) is the archive of the State and local government in Victoria. PROV holds around 100kms of hard copy records and 600,000 digital records, dating from 1836 to present day. PROV's objectives are to:
issue standards regulating the creation, maintenance, and security of public records including the selection and disposal of public records not worthy of preservationadvise and assist agencies in achieving compliance with issued standardspreserve public records of permanent value as the state archivesensure that the archives are accessible to the government and the people of Victoria.The head of PROV is the Keeper of Public Records, Ms Justine Heazlewood.
About the roleCouncil members are expected to actively participate in Council discussions and strategic decision-making as necessary to support the Council to fulfil its functions.
Council members are public officials under section 4 of the Public Administration Act 1994. In performing their role, they must uphold the Victorian public sector values and the Victorian Public Sector Commission (VPSC) "Code of Conduct for directors of Victorian Public entities".
act with honesty and integrityact in good faith and in the best interests of the entityact fairly and impartiallyuse information appropriatelyuse their position appropriatelyact in a financially responsible mannerexercise due care, diligence, and skillcomply with the establishing legislationdemonstrate leadership and stewardshipproductively contribute to Board discussions and decisions.Who we're looking forWe value having a diverse set of representatives with appropriate skills and capabilities and are continually seeking to improve its diversity to better reflect the Victorian community it serves and represents.
An ideal candidate should be able to demonstrate they have the knowledge and experience to give authoritative advice to the Minister and the Keeper of Public Records in relation to the management of information and records in government with integrity. Candidates should have demonstrable experience as a leader in exemplifying and promoting the highest standards of ethical conduct and integrity in all actions and decisions. Candidates should also be able to demonstrate their ability to maintain and build trust with key stakeholders through consistently demonstrating honesty, open and transparent communication practices.
The successful candidates will have an opportunity to be involved in supporting the Public Records Office Victoria, the Victorian Public Service, and the Minister to meet evolving needs through adaptation to an increasingly digital environment.
Candidates for the Council member roles will have knowledge or experience in one or more of the following areas:
Management of RecordsHistorical ResearchGenealogical ResearchPublic administrationIntegrityLegal ManagementCyber SecurityDigital Information ManagementPrivacy and Data ProtectionLocal governmentBusiness administrationAll candidates will exhibit the following qualities:
Advanced stakeholder engagementAdvocacy and SupportStrategic thinkingAdaptability and flexibilityWhat you need to applyApply before the advertised closing date; all applications should include:
a resume; anda cover letter which addresses the key selection criteria (within three pages)Additional Information Diversity and Equal Employment Opportunity The Victorian Government is committed to ensuring that government boards and committees reflect the rich diversity of the Victorian community. The Victorian Government's Women on Boards commitment has been in effect since 2015 and aims to ensure that all public Boards have no less than 50 per cent women.
We encourage applications from women, people of all ages, Aboriginal and/or Torres Strait Islander peoples, people with disabilities, people from multicultural and multifaith backgrounds, new migrants, gender-diverse, and LGBTIQ+ people. We will provide adjustments to the recruitment process upon request.
If you would like help understanding this document or would like to receive it in another format, phone the Department of Government Services' Diversity and Inclusion team, on 0409 926 200 using the National Relay Service 133 677 if required, or email Matthew Parker at ******.
Data Collection and Privacy During the application process, you may be invited to disclose personal information about yourself. You are not obliged to disclose personal information if you do not want to, but it can help us understand how we can support you through the recruitment process and beyond.
We invite you to tell us if you identify as Aboriginal and/or Torres Strait Islander, a person with a disability, from a culturally or linguistically diverse background, LGBTIQ+, or a young person aged 25 years old or less. If you identify as any of the above, we would welcome the opportunity to contact you and discuss how we can support you through the recruitment process.
Sharing this information will help you access support should you need it and will also help us to better understand the impact of our work.
Before a final offer of employment is made, the successful candidate will be required to complete mandatory probity and police checks.
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