We are a fast-growing and dynamic company that shows up to make a difference.
We are in business which delivers exceptional construction, commercial fitout and refurb solutions in Queensland and NSW.
Delivering our client's projects with a sense of 'good people, doing good things', and helping the greater community along the way.
Due to growth, we are currently seeking an experienced Contracts Administrator to join our growing team.
The purpose of this role is responsible for providing an effective and consistent administrative function for projects.
Efficiently assisting in the control of all aspects of contract administration i.e.
preparing, reviewing, maintaining, interpreting and negotiating variations via the use of procedures to minimise risk exposure on projects.
As a Contracts Administrator you will be responsible for:
Administration and Document ControlContracts ManagementCost ControlQualityHSEClient/Stakeholder RelationshipsAdministration Preparing and monitoring procurement program in liaison with the project engineer/managerPreparing purchasing schedule in conjunction with the project engineer/managerProactively seeking opportunities to improve overall project performanceAssisting with Site Manager, Foreman, Project Manager, and Project Engineer administrative rolesAssist in maintenance of the Project Programme.Setting up, monitoring and maintaining drawing/document register including distributing all construction documentation and revisions as required.Attending all site meetings and 'project control work group' meetings as required.
Minute meetings as required.Preparing and monitoring the program for pre-completion activities and secure required certificates.Preparing and/or obtaining operation and maintenance manualsEstablishing and maintaining a contract and project filing systemEnsures project plans are up to date and all stakeholders have current version of documentsManage and implement RFI's, with approval from Project Manager, Foreman, Site Manager before distribution.Manage Project Cash Flow maintain a cash positive project.Actively manage cash collection from clients.Produce and maintain the project profit plan.Contracts Management Administering variation submissions for the client and subcontractors and maximise return for companyAssist in the preparation of subcontract agreement including standard and special conditions relevant to specific tradesSending trade packages to subcontractors after project awardAssessing subcontractors progress claims and preparing payments in line with relevant SOPA requirements.Reviewing 'registration of interest' from subcontractors and suppliers and making recommendations for Project Manager approvalInvoicing any back charges to subcontractors and notifying them accordinglyPreparing progress claims to the clientNegotiating with subcontractors and suppliersFinal accounts completed within 1 month of project completionAdministration of the Head ContractManage and maintain NOD and EOT process.Assessing suppliers/subcontractors resources, quality systems, OH&S systems, environmental systems, industrial relations, skill level within the subcontractor's workforce and capabilities to meet the contract.Cost Control Ensuring cost control procedures are maintainedEstablishing and maintaining project control registersUndertaking off-site inspections to monitor procurementPreparing monthly cost reports and forecasting of preliminaries and trade costsProactive approach to identifying and maximising cost savings under the head contract and subcontracts alike.Recommending changes in design details to increase efficiency of constructionReviewing work procedures before work commences, for compliance.Setting up and maintaining quality control registerQuality Recommending changes in design details to increase efficiency of constructionReviewing work procedures before work commences, for complianceSetting up and maintaining quality control register.Establish, maintain and distribute defect register.Client / Stakeholder Relationships In all activities, working towards creating a climate of mutual trustCommunicating regularly with clients and consultants (verbally and written)Promoting a friendly and professional working relationship with clients and consultantsHSE Support role in site inductionsCompliance with safe working rulesIdentifying hazards/assessing/controlling HSE risksStopping, rejecting or quarantining unsafe work methods, work areas, materials, plant and equipmentReporting incidents and illness/injury, and providing and collating incident, illness/injury information and statisticsAttend all safety walks and meetings, take minutes, sign off on items and fileCompliance with environmental procedures and practices, environmental legislation, regulations and licensing conditions.To be successful in this role, you will have the following skills and abilities:
Head contract and subcontract knowledgeComputer skills with Microsoft packagesRelevant tertiary qualifications in Building, Construction, Engineering, Town Planning, Business or Project Management related experience and/ or undertaking study.Has the ability to negotiate and influence outcomesIs quality focused and can assess riskIs prepared to question and consultHas a positive approach to workDemonstrates the ability to prioritise and be organisedHas strong attention to detailShows initiative and adaptabilityDemonstrates time management, planning and organising skillsHas strong verbal and written communication skills and can easily build rapportApply now to join our dynamic team!
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