Branch Support/Project Coordination OfficerJob posted: 18/09/2024
Job type: Full time / Fixed Term - 15 months
Organisation: Department of Government Services
Occupation: Administration/Secretarial
Reference: VG/1811187/-
About us The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.
About the role Reporting to the Director, Technology Corporate Platforms, the Branch Support Officer manages the coordination and delivery of key administrative activities ranging from office and project support processes establishment and improvements. This includes management of executive stakeholder meetings, preparation of papers, agendas and minutes, coordination of branch reporting, management of internal financial, HR and briefing and correspondence processes, and other office support activities. The role is integral in identifying and appropriately actioning, tracking and delegating requests and tasks in line with organisational and customer priorities and developing and maintaining information management systems.
The role is responsible for coordinating delivery of project outputs, preparing project plans, monitoring and reporting on project status, contributing to risk and issue management, establishing and maintaining relationships with stakeholders, participating in and facilitating project meetings, and preparation of a range of project documents.
The role requires a highly experienced and motivated self-starter with a focus on service excellence and attention to detail. You will have an ability to work with limited supervision in a complex, sensitive and fast-paced environment.
About you To be considered for the role, you must be able to demonstrate:
Demonstrated experience in providing high level confidential administrative and business support to a senior manager or team. Government experience is highly desirable.Proficiency in a range of administrative, HR and Finance software programs such as Office 365, HP Content Manager or similar information management system, Oracle Financials, JIRA etc.Demonstrated ability to effectively manage relationships with internal and external stakeholders at all levels, including peers, senior management and executives.Extensive experience planning, prioritising and managing the execution of a range of competing tasks to strict deadlines, while maintaining a high degree of attention to detail and accuracy.Highly developed initiative and ability to work under pressure with limited supervision.Relevant project management and/or ICT technical qualifications are desirable.For specific responsibilities please review the attached position description.
This position is only open to applicants with relevant rights to work in Australia.
How to apply Apply before the advertised closing date 11:59pm on Wednesday, 02 October 2024. All applications should include:
a resume; anda cover letter which addresses the key selection criteria (within three pages)In accordance with the Jobs and Skills Exchange Policy, Victorian Public Service employees are required to apply via the JSE for primary consideration access.
Other relevant information The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act). To support this, DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.
Preferred candidates will be required to complete a Pre-employment Declaration and Consent Form. Employment of successful candidates will be subject to a National Police Check.
DGS actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DGS can be worked flexibly, however it may differ from role to role.
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