Archival Officer Job No: 496928
Work Type: Full time
Location: Sydney
About the role The Corporate Services Branch oversees the efficient, effective and ethical management of the National Archives' resources. This is done in accordance with the Commonwealth's financial, procurement, employment, security and property legislative and policy frameworks. The Branch supports the workforce, facilities and culture it requires to deliver its strategic priorities and remain sustainable. It comprises four sections: People and Culture; Property and Security; Corporate Capability and Finance and Procurement.
The Corporate Services, Storage Consolidation and Analysis section has been established to work on business improvements and new business initiatives arising from the Tune Review, 10-year strategy, and other emerging priorities. The Storage Consolidation and Analysis section is responsible for consolidating collection storage into three centralised hubs, including collection management, archival services, and relevant state and territory stakeholder engagement.
Under general direction, the main duties of the role include:
Supervision of staff, including task allocation and organisation, contribution to the completion of required work by the group, on-the-job training, monitoring quality of work, and provision of advice and guidance on procedural matters and complex issues. Using a variety of digital systems for the management of the archival collection, keeping accurate statistics, assisting with regular reporting to the team, and undertaking information management by creating and maintaining business records. Supporting and coordinating project work and assisting with the development, implementation, and review of policies and local procedures, including some basic research. Liaising and negotiating with internal and external clients on operational and administrative matters and working cooperatively to achieve outcomes. Working collaboratively to consult and share information with colleagues, participating in section meetings, providing advice, actively engaging in problem-solving and knowledge transfer, and seeking input from others to achieve business outcomes. Applying the principles of APS Values, Code of Conduct, workplace diversity, work health and safety, and participative management within a work and team environment. To be eligible for the role you must be an Australian citizen. If you are selected, you will be required to successfully undergo a pre-employment check and be able to obtain and maintain a security clearance at a Baseline clearance level.
You must also be able to meet the inherent physical requirements of this role, which includes repetitive, sedentary, screen-based work and/or the ability to pack, sort, lift, and relocate records in accordance with established work health and safety practices and archival principles. You may be asked to complete a questionnaire, as part of the recruitment process, to substantiate your fitness for duty. This questionnaire will be provided to those shortlisted for interview and provides an insight into the activities of the Section.
How to apply You need to apply through our e-recruitment system PageUp via the Apply Now button below.
Your application will need to include:
the names and contact details of at least two referees, one of whom should be a current supervisor. your current resume. a statement (1000 words maximum) , describing how your skills, knowledge, and experience/qualifications would enable you to perform the duties of the role, taking into account the "Performance Expectations" at the relevant classification and the National Archives' Vision, Mission and Commitments as expressed in the Strategy 2030 and Our Values. Please note: this recruitment process is to fill an immediate non-ongoing vacancy until 30 June 2025. Applicants rated as suitable will be placed in a merit pool that may be used to fill similar ongoing or non-ongoing positions throughout the Agency for up to 18 months.
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme, you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit:
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