Job description Agency: Department of the Attorney-General
Work unit: Justice Community Corrections
Job title: Administrative Support Officer
Designation: Administrative Officer 3
Job type: Full time
Duration: Ongoing
Salary: $66,773 - $71,746
Location: Katherine
Position number: 3317 RTF 309641
Closing: 24/11/2024
Contact officer: John Morris, Regional Manager on 08 8973 8743 or ******
Primary objective
This position is the first point of contact for enquiries to a Community Corrections office, responsible for purchasing and processing accounts, organising and inputting data pertaining to programs administered by the office.
Key duties and responsibilities Provide administrative support to the Community Corrections Office and staff, organise meetings and take minutes for various boards and committees. Attend to front counter duties and refer offenders reporting as part of their statutory conditions to an appropriate staff member, maintain a receptionist role for telephone calls, visitors, and contractors. Maintain petty cash in accordance with Northern Territory Public Service procedures/regulations, maintain resources and take responsibility for purchasing and processing accounts for payment including those by Corporate Credit Card. Input data pertaining to programs administered by the Office and maintain the file registry system. Organise staff travel/accommodation as required. Selection criteria Essential High level of self-motivation and the ability to use initiative and work under pressure; a proven ability to work independently with minimal supervision and as part of a team. Good communication skills and a proven ability to use tact and discretion when dealing with difficult enquiries/people. Proven experience in a reception or front office environment with demonstrated competency in the operation of Microsoft Office and similar software programs. Highly developed interpersonal skills including written and verbal communication skills with an ability to handle sensitive matters and maintain confidentiality. An ability to interact effectively with people from diverse cultures, whilst maintaining a pleasant and polite manner. Desirable Knowledge of the objectives, structure, and legislation of the department. Further information
The Department of Corrections has a Smoke Free Policy. Staff are not permitted to smoke anywhere on departmental premises, facilities, or in vehicles, nor whilst working off-site. The preferred applicant/s will be required to complete a pre-employment questionnaire and the successful applicant/s will be required to undergo a criminal history check (confirmed by fingerprints and name check) prior to commencement of employment. An adverse criminal history will not necessarily exclude an applicant from this position. All Department of Corrections employees are subject to random drug and alcohol testing.
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