**Job Title:** Administrative Assistant - Remote Work
**Company:** Lansing Trade Group
**Location:** Canberra, Australian Capital Territory, AU
**Job Type:** Part-Time
**Seniority:** Associate Level
**Experience Required:** 4 Years
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**Job Description:**
Lansing Trade Group is seeking a highly motivated and dependable Administrative Assistant to join our dynamic team in a remote capacity. As a vital member of our organization, you will contribute to creating a productive and efficient environment that fosters excellence in all endeavors. The ideal candidate will bring a blend of experience, reliability, and creativity, working closely with various departments to ensure seamless operations.
**Key Responsibilities:**
1. **Administrative Support:**
- Manage and coordinate day-to-day administrative tasks, including calendar management, scheduling meetings, and organizing travel arrangements.
- Prepare and maintain confidential documents and reports, ensuring data accuracy and integrity at all times.
- Assist in the preparation and distribution of internal and external communications.
2. **Project Coordination:**
- Collaborate with team members on various projects, ensuring timelines and deliverables are met.
- Support the planning and execution of meetings, events, and training sessions as needed.
- Monitor project statuses and provide updates to stakeholders, facilitating effective communication.
3. **Customer Support:**
- Respond to inquiries from clients and internal teams, providing timely and accurate information.
- Assist in managing client accounts and maintaining a high level of customer service.
- Develop relationships with clients and colleagues, fostering a positive working environment.
4. **Document Management:**
- Organize and maintain electronic and hard copy files, ensuring they are easily accessible and up-to-date.
- Conduct regular audits of documentation to ensure compliance with company policies and procedures.
5. **Data Entry & Reporting:**
- Input and manage data in various software applications, ensuring accuracy and timeliness.
- Generate and analyze reports to support decision-making processes within the organization.
- Assist in the preparation of presentations and visual aids for team meetings.
6. **Team Collaboration:**
- Work closely with cross-functional teams to support organizational goals and initiatives.
- Contribute ideas for process improvements and innovative solutions to enhance efficiency.
**Requirements:**
- **Experience:** Minimum of 4 years of experience in an administrative or support role, preferably in a remote setting.
- **Education:** High school diploma required; an associate's degree or equivalent coursework in business administration or a related field is preferred.
- **Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Strong written and verbal communication skills.
- Excellent organizational and multitasking abilities, with a keen attention to detail.
- **Personality Traits:**
- Reliable and hardworking, with a commitment to meeting deadlines and achieving high standards.
- Demonstrates a proactive approach to problem-solving and is self-motivated.
- **Soft Skills:**
- Strong people management skills, with the ability to work effectively with diverse teams.
- Creative thinker, capable of contributing fresh ideas and innovative solutions to enhance operational procedures.
**Benefits:**
- Company transportation assistance for work-related travel.
- Opportunities for training and professional development to support career advancement.
- Vision insurance to ensure the well-being of our employees.
**Working Environment:**
At Lansing Trade Group, we pursue excellence in every endeavor, setting a high standard for achievement. We value creativity and strive to foster a collaborative and supportive work environment where all team members can thrive.
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**Application Deadline:** Please submit your application by October 6, 2024.
**Equal Opportunity Statement:**
Lansing Trade Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and walks of life.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
