Job posted: 12/09/2024Job type: Full timeOrganisation: Ambulance VictoriaSalary: Salary not specifiedOccupation: Administration/SecretarialReference: AV/1817319-ACloses: 26/09/2024Job duration: Not providedContact: Not providedAt Ambulance Victoria (AV), we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision of 'Outstanding emergency health care every time' to life.We are seeking an experienced professional to provide effective and efficient administrative support to the Communications Centre Management team and other staff within the Communication Centre.This is a permanent, full-time position. While WFH/Hybrid options are available, it is essential that the successful applicant maintains a presence at our Burwood location in line with our hybrid working model.About the roleReporting to the Communications Centre Manager, responsibilities of this position include, but are not limited to:Provide office administration services to the Communication Centre management team in a timely and effective manner including:Act as the initial point of contact by screening calls, answering routine enquiries and processing messages for follow-up/action/referralDiary management and co-ordination of meetingsPreparation of draft correspondenceCo-ordinate stationary and uniform orders including control of stock, ordering, and purchasing of suppliesContribute to continuous improvement of business processes and systems and foster constructive and effective working relationships within the Communications Centre & AVAbout youTo be considered for this position you will possess:Demonstrated experience and expertise in providing secretarial and administrative support within a large organisation or departmentEffective verbal and written communication skills to enable effective interaction with staff and stakeholders, ensuring information is clearly articulated, and to enable the preparation of accurate and concise documentsProficiency of Microsoft Office suite applications including Outlook, PowerPoint, Word, Excel (for Excel intermediate skills as a minimum) and familiarity with Internet applicationsPlanning and organising skills to prioritise tasks to achieve outcomes within required timeframes, and flexibility to manage changing and conflicting priorities to meet departmental needsWorking at Ambulance VictoriaAs a valued member of AV, you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full-time roles, and other benefits including free on-site parking.We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you are ready to be an integral part in bringing our values of Care, Accountability, Respect, and Excellence to life at AV, we want to hear from you!By applying for a position, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role.Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including references, misconduct, and Police Checks.This position is classified Administrative Band 3 under the Ambulance Victoria Enterprise Agreement 2020.Your application is an integral part of the selection process and should include:Cover letter outlining your experience and interest in the positionCurrent resumeApplications must be submitted by 11.59pm AEST on Thursday 26 September 2024. Applications must be submitted via the AV Careers Centre website https://careers.ambulance.vic.gov.au to be considered. Emailed applications will not be accepted.For further information, please refer to 'Applying for a position with Ambulance Victoria'. For any further queries please contact recruitment via ****** or 03 9840 3653.At all levels of our organisation, a diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.To apply for this role, you will be redirected to the Ambulance Victoria job application system.
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