About the companyThe leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates.RACS also supports healthcare and surgical education in the Asia-Pacific region and is a substantial funder of surgical research. There are nine surgical specialties in Australasia being: Cardiothoracic Surgery, General Surgery, Neurosurgery, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Plastic and Reconstructive Surgery, Urology and Vascular Surgery.About the roleYou will support the functions of the Victorian State Office and Victorian State Committee in effectively and efficiently delivering meetings and events.Administration and governance functionsManage incoming and outgoing correspondence for the office. Take follow-up action and respond/refer to appropriate people, ensuring a response is issued in a timely manner.Provide secretariat support to the Victorian State Committees, including preparing meeting agendas and documents, minutes and ensuring actions are completed.Support the manager to achieve Committee outcomes.Provide support to the Victorian State Manager to successfully implement the Strategic and Business plans of the College and State Committee.Support the Manager with advocacy issues and communication.Support the Manager and Victorian State Committee Election process under the supervision of the Manager.Maintain and update details of Victorian State Committee Members.Member EngagementPrepare New Fellow welcome packs/letters.Provide high-level customer service to our Fellows, Trainees and Specialist International Medical Graduates (SIMG's) answer member and other enquiries, resolve matters where possible or refer to other staff.In collaboration with the VSO team, support the coordination, delivery and evaluation of a broad range of events.Plan and organise, in collaboration with the VSO team, the Awards Nominations & Presentations.Maintain and develop RACS Victoria's communications outreachMaintain and update the Victorian State Office webpage.Produce the electronic newsletter through the collation of content.Work with the Communications team and contribute material for member communication.Develop relationships with external organisations, building and maintaining the College's visibility in Victoria.You will support the Victorian Manager to meet financial targets and perform other duties as directed by the State Manager and support other staff as part of a small team.This is a part-time role based at 0.36 FTE.Skills and experienceExperience working with government/member-based organisation/or not-for-profit.Experience in providing administrative support within an office environment.Preferable experience supporting committees, including agenda and minute taking drafting.Intermediate to advanced skills in MS Office Suite.Excellent organisational skills.Excellent written communication skills with the ability to prepare appropriate reports, correspondence, emails and other communication.Excellent verbal communication skills and telephone manner.Ability to communicate effectively with various levels/geographic locations of staff, Fellows and external stakeholders, including hospitals, universities, health agencies and sponsors.High-level attention to detail.Ability to work independently.Flexibility to respond during peaks of workload.Some after-hours work may be required of this position. Arrangements and approvals for these arrangements are done in discussions with the State Manager.At our organisation, we are proud to have a positive impact on improving health outcomes in the community. Our people are especially important to us, we treat everyone fairly and are mindful of our colleagues and their wellbeing. Working at RACS, you will thrive in our environment where we recognise that we are all one team. Our employees are at their best when they have balance in their lives, so by joining our team you will have:Flexibility to combine working from home with time spent in the office.RACS Professional Development Framework (Grow at RACS).Access to a wellbeing app.Additional, gifted leave at the end of the year.Access to online learning portal THRIVE with a catalogue of 89,000+ courses.Access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling.We genuinely care about our employees' health and wellbeing and encourage our people to bring their whole selves to work.How to apply?To apply for this role please submit your application by clicking on the "Apply Now" button to submit a cover letter, resume and answer the outlined selection criteria.Please note we will be reviewing applications as they come in.Enquiries can be directed to ****** however, applications emailed to this address will not be accepted.RACS is committed to supporting diversity and inclusion in our workforce. The Royal Australasian College of Surgeons (RACS) recognises Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Maori as the tangata whenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Maori and building an environment that is inclusive, culturally safe and appropriate.
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