Administration Manager

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Direct message the job poster from Women's Housing Company Limited
Global People & Culture & Talent AcquisitionWomen's Housing Company
Empowering women to improve their lives through the provision of housing that is affordable.
Be part of a purpose-driven organisation, impacting women's livesEnjoy a friendly, collaborative workplace cultureAccess our award-winning Employee Assistance Program for mental wellbeing and coaching supportAttractive remuneration package plus salary packaging options up to $15,900 annuallyWork in a great Surry Hills locationEnjoy extra leave between Christmas and New Year, plus a birthday day offFlexible work arrangements availableMonthly massages to help you relaxWhat we do The Women's Housing Company (WHC) Limited is a registered charity and Tier 1 Community Housing Provider managing over 1200 properties providing housing, accommodation and support services for women and children across Sydney, the Hunter and Coffs Harbour.
At WHC we provide housing and homelessness services to single women and women with children in NSW.
Last year, we housed almost 1,700 women and children, as well as supported over 300 homeless women. We have a particular focus on addressing the housing needs of older women, women with children, and women who have experienced domestic and family violence.
Reports to: CFO
Contract: permanent
Hours of work: 35
Location: Surry Hills
Our Values Role Purpose The Administration Manager is responsible for overseeing the day-to-day administrative operations of the office to ensure efficiency and effectiveness. This role includes managing the office administration, facilities, fleet, technology assets, the provision of basic desktop support, onboarding support to our teams.
This will include purchasing office supplies, goods and services, and supporting CFO and GMs with administrative tasks, diary management, corporate event management and ad hoc requirements of a general nature. The Administration Manager serves as a key point of contact for internal teams and external vendors.
Key Accountabilities Facilities Management - Manage the efficient operation of the WHC by assisting with the maintenance of office facilities, supplies and equipment.
Liaise with staff and suppliers to keep equipment, facilities and supplies fulfilled (e.g. placing and receiving orders for toners, stationery and kitchen supplies)Managing vendors on the above with account management, requirements, deliveries and payments.Manage day to day liaison with the Surry Hills Building Manager to report all office and facilities issues.Manage all office communication to notify all staff of facilities, fleet or technology issues.Staff on and off boarding - Microsoft Support - Provide basic desk top support for Microsoft Office including Outlook and Teams, enabling login access in collaboration with the Microsoft Services Provider to ensure the effective use and availability of WHC's Microsoft Office Applications for new and existing users.
Manage approved new staff logins to relevant systemsAdminister onboarding of approved new staff. in collaboration with Hiring Manager, manages set up of desk spaces and associated equipment for new staff including system access, login and sim cards.Assist with the offboarding of exiting staffMaintain IT records/registers for corporate resources (e.g. laptops, phones)Support WHC staff with the provision of IT&T equipment and providing support for the company's intranet and internet sites.
Assist the teams with logging, documenting and resolving business system issues and act as the first line of support for IT/device issues generallyManage the Printers and Letter Folding MachinesAssist with the procurement of IT resources such as computer equipment, phones, iPads etcManage the handback of IT equipment for departing staffCoordinate the disposal of surplus or redundant equipment with FinanceGeneral WHC Administration Receipt, triage and distribution of office mailCo-ordinate couriers as requiredAssist staff with the organisation of office bookings and meetingsAssist with the management of the office main phone line, including light reception duties and answering phonesAssist with staff engagement and social activitiesAssist the Executive Officer with the organisation of Corporate Events such as the Annual General Meeting, All Staff Meetings and Strategy DaysProvide administrative support for tenant communications/mailAssist with other projects as required, such as digitisation of printed corporate recordsExecutive Support Support the CFO and General Managers with diary and travel arrangementsReview credit card reconciliations for Executives to ensure completenessProvide copying, scanning and filing supportProvide the Executive Officer with administration support as required, including digital content required for the intranet, website and social mediaFleet Management Manage the fleet asset registerArrange fleet vehicle registration & insuranceArrange fleet vehicle servicingQualifications, Experience, Knowledge At least 5 years' experience in an administration roleIntermediate MS Word skills, strong working knowledge of other MS Office productsMandatory National Police Check and WWC check.Driver's license (preferred)How to apply: If this role and life at the WHC sounds like the perfect fit, we would love to hear from you!
Your application should include your resume and cover letter, stating why you would be the best candidate for this role. Please ensure your resume and cover letter are submitted as one document. Applications will be considered as they are received, there is no closing date. Please submit your application as soon as possible. To request a position description, please contact: If you require any reasonable adjustments during any part of the recruitment process, please let us know.
We will not consider agency referrals. Only candidates selected for further consideration will be contacted. *It is a requirement of this position that applicants who apply must have or must be willing to apply for a valid National Police Check, a Working with Children Check .
Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionProject Management, Information Technology, and AdministrativeIndustriesNon-profit OrganizationsReferrals increase your chances of interviewing at Women's Housing Company Limited by 2x
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