Administration Assistant, Human Resources Department, Division Of Administrative Services

Administration Assistant, Human Resources Department, Division Of Administrative Services


Administration Assistant, Human Resources Department, Division Of Administrative Services

Details of the offer

Brisbane QLD $72,459 - $76,232 a year As the Administration Assistant you are
responsible for providing high-level
administrative support to two of the Associate
Directors within the Human Resources
Department, as well as providing general
support to the office of the Executive Director,
Human Resources.
The position will contribute to the overall vision
and activities of the department and Human
Resources team by providing meeting support
including arranging, scheduling and minute
taking, drafting correspondence, arranging
travel, event coordination, and processing
financial transactions.

The Administration Assistant reports directly
to the Personal Assistant for Executive
Director, Human Resources for supervision,
workload management and for Performance
Planning and Review (PPR).

Key responsibilities include:
Provide a high standard of administrative
and secretarial support to the Associate
Directors, including but not limited to
appointment scheduling, electronic mail
and diary management, photocopying,
sorting mail, etc.
Provide support to the Personal Assistant
where required.
Develop and maintain excellent working
relationships with internal and external
Process financial transactions including
corporate card acquittals.
Effectively manage the stationery
requirements of the Department.
Comply with health and safety policies,
procedures, hazard reporting and safe work

Real World Capabilities
To deliver on QUT’s global, collaborative and
connected vision requires a workforce that
embodies the following capabilities:
Agility and openness to change
Connectivity and collaboration (intra and
Cultural inclusion
Digital literacy
Future-focused thinking (strategic,
innovative & design and entrepreneurial)
Global in intent and reach
Leadership of strategy, action and others
Performance and resource management

Type of appointment
This appointment will be offered on an
ongoing, full-time basis.

Kelvin Grove campus.
Selection Criteria
1. Education, training and/or relevant
experience equivalent to an associate
diploma level qualification in conjunction
with relevant work experience.
2. Demonstrated ability to connect and
collaborate with a diverse range of people
at all levels in a professional manner while
maintaining a high level of client service
and confidentiality.
3. Proficiency with digital technologies
relevant to the position including MS Office
4. Demonstrated ability to work in a team
environment with minimal supervision.
5. Ability to successfully adapt to changing
situation and environment, while
maintaining a calm and professional
Remuneration and Benefits
The classification for this position is Higher
Education Worker Level 4 (HEW4) which has
an annual remuneration range of $72,459 to
$76,232 pa. Which is inclusive of an annual
salary range of $61,229 to $64,417 pa, 17%
superannuation and 17.5% recreation leave
Beyond personal and professional fulfilment, a
career at QUT brings a broad range of tangible
benefits. With competitive remuneration
including superannuation, the University offers
real and generous benefits.
QUT is a high quality and flexible organisation
that is proud of its excellent employment
conditions which include but are not limited to:

Reduced working year scheme
Parental leave provisions
Study support encompassing leave and
financial assistance
Comprehensive professional
Salary Packaging
Further benefits can be found at the Working
at QUT page.
Information for applicants
The position is open to applicants who have
ongoing full-time work rights in Australia.
Aboriginal Australians and Torres Strait
Islander people are encouraged to apply.
Applicants who reach the final stage of the
selection process will be expected to undergo
a check of their criminal history. Those matters
which do not have an impact on the inherent
requirements of the position will not be taken
into consideration. Applicants will be provided
with an opportunity to discuss the outcome of
the check before a decision on appointment is
For further information about the position,
please contact Martine Rizzuto, Personal
Assistant to the Executive Director, HR, on
(07) 3138 4032; or for further information
about working at QUT contact Human
Resources on (07) 3138 4104.

QUT is proud to be an inaugural Athena
SWAN charter member. We have extensive
and established support programs for women
in STEMM. For more information on the
Athena SWAN charter, contact Tracy
Straughan on (07) 3138 1584.

How to Apply
For further information and to apply, please
visit for reference

When applying for this position please upload
your curriculum vitae (maximum three pages),
a cover letter (no more than one page) and
statement of claims outlining how you meet the
selection criteria (no more than two pages).
The statement of claims must include
examples of your experience that demonstrate
your suitability for the role.

Applications close: 23 July 2019

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  • Human Resources / Human Resources Assistant


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