Administration And Procurement Officer

Job Objective:

This position has primary responsibility for all aspects of procurement for oeDigital. In addition to procurement, other ancillary duties associated with invoicing, stock queries, admin support, and assistance with phones are required for Office Everything.Key Performance IndicatorsSupplier orders from customer jobs are processed and checked regularly to ensure prompt supply to eoDigitalSupplier stock and expense purchases are processed in Jim 2 as per processesMaintain administration policies, processes, and supplier website log-in information within MyGlueDuties and ResponsibilitiesProcurement:Process jobs raised where goods are either supplied from stock or orderedOrder stock for sales of new machines as per sales paperworkArrange goods to be delivered through freight companiesReceival and storage of inventory - ensure receivals are available from 8 am each morningMaintain adequate inventory levelsInvoice jobs to customers where goods are supplied or as requiredHandle customer and supplier returnsResponsibility to account for inventory in the company's possessionEnsure all jobs and purchase orders are reviewed in a timely mannerEnsure queries are handled promptlyAdministrative Duties:Schedule technician jobs in Jim2, including machine installationsEnter new machines into Jim2 from sales paperworkManage run-ups and installations of new machines working with the sales team to ensure we meet customer expectationsEnsure all phone calls are answered promptlyProcess all service invoicing promptlySkills and Knowledge:Excellent communication and time management skillsAbility to work in a team environment and handle conflict resolutionHigh attention to detailAbility to prioritize and work on several matters simultaneouslyAble to work unsupervisedForklift license desirable (or willing to get one)

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