89831 | APS5 - Executive Support Officer Posted: 10/09/2024
Closing Date: 22/09/2024
Job Type: Ongoing / Non-ongoing; Full time
Location: Sydney
Job Category: Administration
About the National Film and Sound Archive
The National Film and Sound Archive of Australia (NFSA) is Australia's audiovisual archive, collecting, preserving and sharing audiovisual media. The collection dates back to 1935, making it one of the world's oldest audiovisual collections. The NFSA is undergoing significant change, with increased Government investment and a digital transformation to establish itself as Australia's most dynamic cultural organisation.
About the Team
The Executive Office comprises the CEO, Deputy CEO, and other Chief Officers. The Executive Support team assists the NFSA Executive in achieving strategic priorities and is based in Sydney and Canberra.
The Opportunity
The Executive Support Officer will provide high-level proactive support to multiple Executives, fostering a professional and cooperative workplace culture by:
Providing high-level proactive Executive support.
Responding positively to a changing work environment.
Building and sustaining positive working relationships.
Exercising sound judgement and discretion.
This position is based in Sydney, directly supporting the Chief Marketing Officer and Chief Curator, and involves administrative support and coordination for the Executive Office.
Job Description Under limited direction, the Executive Support Officer provides high-quality administrative support as part of a small team. Duties include:
Providing administrative support to Executive Team members.
Supporting Executive and stakeholder meetings.
Managing diary and travel arrangements for the Chief Marketing Officer and Chief Curator.
Coordinating NFSA's Membership and Subscriptions.
Supporting cross-team projects.
Assisting with routine reporting for the Board and APSC.
Maintaining accurate records management using various systems.
This job description may evolve over time to reflect strategic and organisational changes.
Selection Criteria
The successful candidate will demonstrate:
Ability to work independently and constructively as part of a team.
Strong administrative and organisational skills.
Highly developed interpersonal and communication skills.
Judgement, discretion, and problem-solving abilities.
Competency with Outlook and Microsoft 365.
Desired Skills and Experience Formal training/qualifications in Executive Support or related field.
Experience within a cultural institution is beneficial.
How to Apply
When applying, address the 'Key Responsibilities' and 'Selection Criteria' in 500 words or less, and include your current resume.
In addition to an application and resume, the assessment process may include an interview, a work-based task, and referee reports.
We encourage applications from diverse backgrounds.
To be eligible for this position you must:
Be an Australian Citizen.
Complete an Australian Federal Police National Police Check.
Obtain and maintain an Australian Government Baseline Security Clearance.
What we offer you
We provide a supportive work environment with access to:
Training and development opportunities.
Generous leave and flexible working arrangements.
Employee Assistance Program (EAP).
Cultural Values
We are an equal opportunity employer, embracing a diverse range of applicants. The NFSA prioritises a safe, inclusive, and high-performance culture.
Contact Officer
Leah Dunn | Executive Assistant
E: ******
Ph: 02 6248 2097
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